Online Registration, Scores, and Transcripts on GED123.org

 

 

This section describes the various information, registration, and reporting options available to GED examinees at GED123.org.  Students gain access to these options by using a web browser to go to http://ged123.org

 

 

Examinees can view this web site in any of the official GED languages, English, Spanish, and French.  The default is English; the other languages are selected by clicking on the appropriate language at the top of the page:

 

 

 

Online GED Center Directory

 

GED123.org serves as an international directory of GED preparation and testing centers for participating states and provinces.  Potential GED test-takers can use this information to easily locate GED resources in their area.  This is done by clicking the “Begin” button under “New and Potential GED Students”:

 

 

This will display a map; potential examinees can then click on a state or province, or select the appropriate country and state from the drop-down lists at the top:

 

 

This will cause the “GED Centers” tab to appear. When this tab is clicked it will display the GED centers in the selected area:

 

 

The list is sorted by City.  The list can be limited to only GED Preparation sites or only GED Testing Centers by clicking or clearing the check boxes at the top of the list:

 

 

The information shown for GED preparation centers is coordinated with the head office of the state or province.  If information on GED preparation sites needs to be added or updated please contact the GED head office in your area.

 

The GED testing center information displayed is drawn from the information provided directly by the testing centers.  This information can be updated directly with an account on NRSpro.com and appropriate access:  See Viewing and Updating a Center’s Information for additional information.

 

If you represent a testing center that does not have an account on NRSpro.com and you wish to update your information, please contact the Help Desk at gedhelp@nrspro.com.

 

 

Online Examinee Registration

 

For states and provinces that allow it, potential examinees can register directly online.  This allows them to complete their demographic information and create a record on NRSpro.com in advance and potentially without the assistance of staff at the testing center.

 

Online Registration can be completed with a web browser on any Internet-connected computer.  This can be a computer located at home, at the house of a relative, in a library, or possibly in the testing center itself.

 

In order to register online without assistance, an examinee must have an email address.  Ideally this email address should be used only by them, and they should be able to check their email from the computer they use to register.

 

Potential examinees that do not have an email address can register for a free one on many online web sites such as Yahoo.com.  Alternately, potential examinees without an email address may use Online Registration anyway if they receive assistance from an Examiner or other staff member who uses Pre-Registration to create a record for them in advance.  When that is done, the potential examinee may leave the email address and password blank when filling out the online form.

 

WARNING:  Because Online Examinee Registration creates a new record for the student, it can only be used by new students and not re-testers.  Students that already have a record in NRSpro.com should be handled according to the following guidelines:

 

1)                  The student previously tested before 2002:  Have the student Complete Demographic Answer Sheets.

2)                  The student previously tested after 2002 in another state or province:    Have the student Complete Demographic Answer Sheets.

3)                  The student previously tested after 2002 in the same state or province:  The student may be able to continue testing without any further action, depending on the record policies in your state or province.  To be safe you may want to have them Complete Demographic Answer Sheets anyway.

 

The online registration process is started by clicking the “Begin” button under “New and Potential GED Students”:

 

 

This will display a map; potential examinees can then click on a state or province, or select the appropriate country and state from the drop-down lists at the top:

 

 

If the selected state or province uses NRSpro.com as it’s scoring service, the examinee’s “My Account” tab will appear:

 

 

At this stage the examinee has the opportunity to enter an Access Code.  New examinees will not have an Access Code yet and will leave this blank.  Others will have been provided with an Access Code as discussed in Providing the Access Code for Examinees that Don’t Register Online and Pre-Registration, and these can enter it now.  In either case they click the “Continue” button to proceed and provide their information:

 

 

The email address that is provided will later be used by the examinee to log in to retrieve results.  It will also be used to send out email notifications directly to the examinee when results are available.  The password should be created and remembered by the examinee.  It will be used later in conjunction with the email address to log in to complete registration and to review test results.

 

If Pre-Registration was used, the email address and password are optional.  However, they should still be provided if at all possible because it allows the student to retrieve their information later without assistance.  This will save the testing center staff time.

 

The City and State/Province are derived from the ZIP/Postal Code.  The examinee should enter their ZIP/Postal Code and then change the selected City as necessary:

 

 

Most of the information on this page is required.  The examinee will be notified of anything that is left missing that must be completed.  When ready to proceed the examinee should click the “Continue” button.  At this point an account will be created for the examinee.  If an email address was provided, the following message will appear:

 

 

This is done to verify that the email address provided by the examinee is valid and that they can receive messages sent to it.  This is why ideally the examinee should be able to check their email from the same computer they are using to register.

 

If Pre-Registration was used and no email address was provided, the examinee may immediately begin completing the demographic survey as discussed below.  Otherwise, once the examinee has received the email and followed the instructions provided they will return to the web site and see the following message:

 

 

The examinee should then enter the email address and password they provided earlier and click the “Login” button to continue the registration process.

 

The registration process from this point on varies somewhat depending on the state or jurisdiction.  In all cases the examinee will be prompted to provide all required information, including ID Numbers, Last School Attended, and other items.  Invalid information such as impossible dates or common mistakes will be caught and the examinee will be prompted to make corrections.

 

The examinee can close the browser at any time and come back later to log in with their username and password as before.  The survey will start where the examinee left off.  This can happen as many times as necessary until the registration process is complete.  At that point the examinee will be  prepared to print their “Proof of Registration” document.

 

 

Using the “Proof of Registration” Document

 

At the conclusion of Online Registration an examinee will see the following:

 

 

Notice that the online registration process does not guarantee that the examinee qualifies to take the GED test.  It only provides an alternative to the paper demographic forms.  You should review any examinee that has registered online to make sure they qualify before administering any tests.

 

The examinee should use a computer that has a recent version of the Adobe Reader installed so they can print the “Proof of Registration” document as described.  When the “Proof of Registration” button is clicked it will generate a document like the following which can be printed:

 

File0001

 

This document can be signed and a copy given to anyone that needs to have access to the examinee’s GED results.  For example a copy can be given to the examinee’s instructor, who then can use the provided waiver and Access Code to view the examinee’s results as discussed in Using an Access Code to View Examinee Records and Print Transcripts on GED123.org.

 

Once the “Proof of Registration” document is printed and signed, the examinee can click the “GED Centers” tab to locate and contact a testing center to schedule testing, as described on the web page:

 

 

If a testing center has additional requirements for an examinee before scheduling a test, it is recommended that the testing center post a web page with those requirements on this list.  This can be done as described in Viewing and Updating a Center’s Information.

 

The primary purpose of the “Proof of Registration” document is to assist the Examiner when the examinee arrives for testing.  When the examinee reports for testing the Examiner should review all of the examinee’s documentation as described on the “Proof of Registration” document, also making sure that the examinee is of appropriate age and meets other requirements for the test.  When those requirements are met, the ID Number or Access Code on the “Proof of Registration” document can be copied directly onto the test answer sheets.  When the answer sheets are processed they will match up automatically with the examinee’s record.

 

If an examinee arrives for testing without a “Proof of Registration” document, an Examiner can still verify the examinee by logging into NRSpro.com and locating the examinee’s record directly.  The information in the record can then be compared against the provided documentation.

 

 

Online Examinee Access to Scores

 

If an examinee uses Online Registration then they have an account on GED123.org which they can access using the email address and password they provided during registration.  When any changes occur in their record they will receive an email notification at the address provided.  They can then log in to GED123.org to view their scores.

 

An examinee can log in by going to http://GED123.org and entering their email address and password under “Returning Students” and clicking the “Login” button:

 

 

If an examinee forgets the password they provided during Online Registration, they can enter their email address and click the “Forgotten Password?” link:

 

 

This will cause the password to be sent in an email message to the email address provided.  Obviously the examinee must be able to remember the email address they provided during Online Registration.

 

If the examinee did not use Online Registration they can still access their account and scores online.  In this case the testing center needs to provide the examinee with their Access Code at some point after their record has been created as discussed in Providing the Access Code for Examinees that Don’t Register Online.

 

In this case the examinee would enter their Access Code in the Access Code area under “Returning Students” and click the “Go” button:

 

 

Either way, once an examinee has logged-in using an account or an Access Code they will see their scores and a brief summary:

 

 

 

Online Examinee Access to Transcripts

 

Many states and provinces also allow examinees to receive copies of their official transcript online.  This is called the eTranscript (ESF) or Electronic Transcript.  In jurisdictions where it is available to examinees, they will have the option to print it when they view their scores online as discussed earlier in Online Examinee Access to Scores.

 

The eTranscript (ESF) is available online to examinee by clicking the “My Transcript” tab:

 

 

The eTranscript (ESF) is available to the examinee in any of the official GED languages.  To view or print it, the examinee must have the Adobe Reader program installed on their computer as the web page instructs.  They can then click any of the “Transcript” buttons to receive the transcript in the language of their choice:

 

 

The eTranscript (ESF) will then appear on their screen and can be printed or saved:

 

 

The eTranscript (ESF) contains an online verification component which is discussed in the next section, Transcript Verification for Employers, School Officials, and Others.  Because the transcript can be verified, it can be distributed by the examinee directly to employers, school officials, or anyone else that needs to receive a copy.

 

 

Transcript Verification for Employers, School Officials, and Others

 

The eTranscript (ESF) is unique because it contains a verification component that allows it to be verified online:

 

 

Anyone that receives a copy of an eTranscript (ESF) can verify that it belongs to the indicated person and that the scores are legitimate.  This is done by going to GED123.org and entering the eTranscript’s “Transcript Verification Code” in the area titled “Employers, School Officials, and Others” and clicking the “Go” button:

 

 

This will cause the verification page to be displayed:

 

 

The transcript can then be verified by comparing the name and scores on the web page with those shown on the transcript.

 

 

Providing the Access Code for Examinees that Don’t Register Online

 

If an examinee does not use Online Registration it is still possible for them to go online to get their scores and transcript (if available in the area).  To do this, it is necessary to provide the examinee with their Access Code at some point when they are in the testing center.  The Access Code can be provided to the examinee in several ways:

 

1)      Look up the examinee’s record and write it down for them.

2)      Print the Examinee Test History (ESF) for the examinee and provide them with a copy.

3)      Print Access Code Labels (E) as part of your registration or testing process and apply the label to other documents provided to the examinee.

4)      Enter the examinee’s email address into their record as part of your record-creation process.  This provides them with their Access Code as described in Notifying Examinees of Changes Automatically by Email.

 

Be aware that an examinee’s Access Code is confidential just like the scores.  Giving someone an examinee’s Access Code is no different than giving them a copy of their scores, so the same guidelines should apply to Access Codes as scores.  For example, just as you would not give an examinee their scores over the phone you should not give an examinee their Access Code over the phone either.

 

 

Notifying Examinees of Changes Automatically by Email

 

All examinees that use Online Registration are sent email notifications automatically whenever their record changes or scores are updated.

 

Examinees that do not use Online Registration can also receive email notifications automatically.  To do this, collect the examinee’s email address and enter it enter their record before any processing of answer sheets occurs.  The email address can be entered into the record as described in Viewing and Updating Personal Information for a Record.

 

When this is done the examinee will automatically receive email notifications of any changes to their record.  The message will include the examinee’s Access Code and instructions for using it on GED123.org.